You have expressed interest in employment or internship opportunities with Anakot S.A.S. ("Company"). This Candidate Privacy Notice ("Notice") describes our practices with respect to any Personal Data we collect about you in connection with your application for such employment or internship opportunities. "Personal Data" means any information that identifies you or may identify you. Personal Data submitted elsewhere to the Company and its affiliates for other purposes will be used in accordance with the privacy notices governing those other offers or activities.
INFORMATION WE COLLECT
Personal data you provide
We collect your Personal Data in order to process your application, to comply with the legal obligations to which the Company is subject and to pursue its legitimate interests, for example to transfer Personal Data within the Company and its Affiliates for internal administrative purposes. We may collect the following Personal Data from you in connection with your job application:
- Name, address, telephone number, e-mail address, postal address and other contact details;
- Online account, username and password ;
- Work permit status ;
- CV, cover letter, skills, previous work experience and educational information;
- Professional and other work-related licenses, permits and certifications held ;
- Reference information ;
- Salary program information and other information related to the hiring process (in the event of hiring); and
- Any other information you choose to provide (e.g. job preferences, willingness to relocate, current salary, desired salary, bonuses or professional affiliations).
Your decision to apply for a job and provide us with Personal Data is voluntary. If you choose to create your application profile by referring to an external social network account (e.g. Linkedln), we may also collect the Personal Data you provide linked to your social network.
Please do not provide us with sensitive Personal Data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning your health, data concerning your sex life or sexual orientation ("Sensitive Data"). If we need this information during the recruitment process, we will explicitly ask you to provide it, as permitted by local law.
If, as part of your application, you provide us with Personal Data relating to a person who recommends you or to any other person, please ensure that you have obtained that person's consent before providing us with their information.
Personal data from other sources
The Company may obtain Personal Data about you from persons who recommend you in connection with your application, if permitted by applicable law. If we need to conduct a background check on you during the recruitment process, we will ensure that you receive separate notice of the scope and consequences of such a background check.
We may also occasionally obtain information from third parties to help us gather information about your application, which may include, for example, recruitment agencies, headhunters and background checkers.
USE OF INFORMATION
Your personal data will be used by the Company for staff recruitment, management and planning purposes, to the extent permitted by local law, in particular in order to:
- To process your application;
- Evaluate your abilities and qualifications for a position;
- Check your references;
- To respond to your inquiries and communicate with you regarding your application and to send you information regarding employment or internship opportunities and changes to our terms and policies;
- To comply with and enforce applicable regulations; and
- To finalize the hiring process if we offer you a position.
We do not use the Personal Data you provide to make automated decisions regarding your application. If you are hired, the Personal Data we collect in connection with your application will be integrated into our human resources system and may be used to manage the new hiring process. This information will become part of your professional file and will be used for employment and management purposes.
To the extent permitted by applicable law, the Company may also use your Personal Data as we deem necessary or relevant: a) under applicable law, including laws outside your country of residence; b) to comply with legal process; c) to respond to requests from public and governmental authorities, including those outside your country of residence; d) to enforce our terms and conditions; e) to protect our activities or those of our affiliates; f) to protect our rights, privacy, safety or property, and/or those of our affiliates, yours or those of third parties; and g) to enable us to pursue all available remedies or limit the harm we may suffer.
DISCLOSURE OF PERSONAL DATA
The Company may share Personal Data with its affiliates involved in the evaluation of candidates for a particular position. We will make the information available to personnel who need to know this information for business purposes, including personnel in charge of recruitment, human resources and information technology, and the department responsible for the position for which you are applying.
The Company may share Personal Data with third-party service providers who provide services on the Company's behalf, such as hosting and operations sites, recruitment assistance and similar services. The Company and its affiliates require service providers to protect the confidentiality and security of Personal Data and to ensure that Personal Data is processed only for the purposes of performing services on behalf of the Company and its affiliates and in compliance with applicable law. Service providers are not authorized to use or disseminate Personal Data, except as necessary to perform services on our behalf or to comply with legal requirements.
The Company may transfer Personal Data to a third party in the event of a restructuring, merger, sale, joint venture, assignment, transfer or other disposition of all or part of the Company's business, assets or stock (including in connection with bankruptcy or similar proceedings).
The Company may also share Personal Data if we consider it necessary or appropriate: a) under applicable law, including laws outside your country of residence; b) in order to comply with legal processes; c) to respond to requests from public and governmental authorities including those outside your country of residence; d) to enforce our terms and conditions ; e) to protect our activities or those of our affiliates; f) to protect our rights, privacy, safety or property, and/or those of our affiliates, yours or those of third parties; and g) to enable us to pursue all available remedies or limit the harm we may suffer.
DATA TRANSFERS
We are part of an international group with offices in many countries. Your Personal Data may be transferred to other group companies worldwide, including their service providers, who may access or retain your data for recruitment purposes. This may include the transfer of Personal Data to countries other than the one in which you reside. If you reside in the European Economic Area ("EEA"), we will implement appropriate safeguards to protect your Personal Data when it is transferred to a country outside ("EEA"), or to a country having access to it, for which the European Commission has not found by decision that this country offers an adequate level of protection. These guarantees include data transfer agreements. You can obtain a copy of these agreements by contacting us as indicated in the "Contact us" section below.
DATA RETENTION
We will retain Personal Data for as long as is necessary to finalize the application or hiring process, except where a longer retention period is necessary or permitted by law. If you are not hired, we may also retain your Personal Data for a period of 12 months after we have responded to your application in order to consider whether your skills match other opportunities within the Company and/or one or more of its affiliates. We may delete Personal Data from inactive accounts from our database after sending you a reminder or as otherwise required by applicable legal or regulatory obligations. In addition, the Company may delete Personal Data about you (including your CV) from its database at any time and without providing a reason. Accordingly, please retain your own copy of the Personal Data you provide to us.
YOUR RIGHTS
You have the right to request access, rectification or deletion of your Personal Data. You have the right to object to or restrict the processing of your Personal Data and the right to data portability. Where you have consented to the use of your Personal Data, you have the right to withdraw your consent at any time and we will apply your preferences from that point onwards. We will respond to your questions or complaints regarding the processing of your Personal Data. If you are not satisfied with our answers, you have the right to lodge a complaint with a supervisory authority.
For your protection, we can only execute requests for information associated with the specific e-mail address you used to send us the request, and we may need to verify your identity before implementing your request.
SECURITY
We have implemented technical and organizational measures to protect your Personal Data from accidental or unlawful destruction, loss, alteration, disclosure or unauthorized access. We undertake reasonable efforts to ensure a level of security appropriate to the risk of processing, taking into account the costs of implementation and the nature of the processing of Personal Data.
DIVERSITY
The Company is a diversity employer, which means that we do not unlawfully discriminate against applicants on the grounds of race, color, gender, gender identity, sexual orientation, nationality, national origin, ethnic origin, religion, faith or belief, age, disability, marital status, veteran status, genetic information or any other characteristic protected by applicable law, in any area of recruitment. In some countries, we request information relating to the ethnic origin, gender and disability of our candidates, either for equal opportunity monitoring purposes or because we are obliged to do so by applicable law. If you have a disability that you feel prevents you from participating in the recruitment process, we recommend that you tell us about it and identify your disability, how it limits your ability to participate in the recruitment process and what reasonable accommodation(s) you feel you need in order to participate fully.
CHANGES TO THE NOTICE
We may, at our sole discretion, amend this Notice at any time to take into account further developments of the Company, changes in the industry or legal trends. We will send you the revised Notice via the contact information you have provided. You can determine when the Notice has been amended by referring to the "Last Update" at the top of this Notice. All changes will be effective as of the date of the "Last Update". By retaining and not withdrawing your application after these changes, you will be deemed to have consented to them. If you do not agree to the terms of this Notice, in whole or in part, you may choose to withdraw your application.
CONTACT US
The entity responsible for collecting and processing your Personal Data is :
Anakot
To the attention of the Human Resources Department - Personal data protection
20-22 Rue Marius Aufan
92300, Levallois-Perret, France.
If you have any questions or requests or if you wish to exercise your rights, you can contact us by telephone at: +33 (0)1 89 54 78 92
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